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Minute of the Annual General Meeting 2000
DRAFT
Scottish School
Board Association
Minute of the Annual General Meeting
Held on Saturday 20th May, 2000
in the Quality Hotel Central, Glasgow
| Who was Present | The Actual Minute |
Sandra Bale, St Peter’s Primary School/SSBA Executive Board Member, North Ayrshire
Joanne Beaumont, Hillhead Primary/High School/SSBA Executive Board Member, Glasgow
Tim Bryan, West Linton Primary School
Eric Cochrane, Kirkcaldy West Primary School
David Cowling, Bell Baxter High School/SSBA Executive Board Member, Fife
Sheila Cameron, Oakgrove Primary School
Graham Douglas, School Board Unit, City of Edinburgh
Colin Duncan, Kyle Academy
Bert Dunwoody, Hyndland Secondary School
Frank Farrell, Dumfries High School/SSBA Executive Board Member, Dumfries and Galloway
Christine Ferguson, School Board Unit, City of Edinburgh
Ian Findlay, Tullynessle Primary School
Vicky Fleming, St Peter’s Primary School, Ardrossan
Bill Fordyce, Adviser, SSBA
Jennifer Gallacher, Assistant to Chief Executive, SSBA
Steve Gibb, Holmlea Primary School
David Henderson, Times Educational Supplement Scotland
Peter Higson, Hermitage Academy
Nadine Harrison, Tynecastle High School
Elaine Henderson, Bonaly Primary School
Ruth Higham, Dumbarton Academy
Ann Hill, Chief Executive, SSBA
Robert Hogg, Ratho Primary School
Jeanette Hudson, Greenwood Academy
Jim Hunter, Firrhill High School
Diane Hyslop, Oakgrove Primary School
Irene Irving, Annick Primary School
Martin Kettle, Netherlee Primary School
Kenny Leinster, Shawlands Primary School
Donald Macdonald, Dalwhinnie Primary School
Gerald McGill, Farries Kirk and McVean, Chartered Accountants, Dumfries
Mary Ann McIlroy, Caldercuilt Primary School
Joe Manattini, Perth Grammar School/SSBA Executive Board, Perth and Kinross
Jim Manson, SSBA Adviser
Wilma Miller, Loreburn Primary School
Trevor Morgan, St Michael’s Academy
Susan Morton, Strathblane Primary, Stirling
Aileen Palmer, Kilwinning Academy
Richard Parker, School Board Unit, East Lothian
Nancy Pettigrew, Airdrie Academy/SSBA Executive Board, North Lanarkshire
John Powles, Cathkin High School
Gerry Reid, Dunlop Primary School
Tom Riley, Craigmount High School
Derek Robertson, Bannockburn Primary School/SSBA Executive Board, Stirling
Joe Scott, Notre Dame High School
Bill Shaw, Whitburn Academy/SSBA Executive Board Member, West Lothian
Angus Sinclair, St Joseph’s Primary School, Inverness
Alan Smith, St Andrew’s Academy/SSBA Executive Board, Renfrewshire
Alice Spouge, Hermitage Academy, SSBA Executive Board Member, Argyll and Bute
Gordon Stewart, Croftcroighn Primary School
Jeff Taylor, Cumnock Academy/Greenmill Primary/SSBA Executive Board, East Ayrshire
Janet Todd, Ballerup High School
Jim Tuckwood, Ballerup High School
John Waddell, Williamwood High School/SSBA Executive Board Member, East Renfrewshire
Chuck Warren, St Bride’s Primary School/Holy Cross High School/SSBA Executive Board Member, South Lanarkshire
David Whitelaw, Kilwinning Academy
David Wright, Milne’s High School
AGM 2000 Draft Minute Index
| 1. | Apologies David R Hill, Sciennes Primary School/SSBA Executive Board, City of Edinburgh David Hutchison, James Hamilton Academy/SSBA Executive Board, East Ayrshire/Outgoing President Fiona Jurk, Harris Academy/SSBA Executive Board Member, Dundee Ann Marie Knowles, Kilbowie Primary School John Mackie, Heathfield Primary/Prestwick Academy/SSBA Executive Board Member, South Ayrshire Leslie Manson, Director of Education, Orkney Alastair Todd, Clackmannan Primary School/SSBA Executive Board, Clackmannanshire |
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| 2. | Minute of the Previous Annual General
Meeting On the proposal of David Cowling, Bell Baxter High School, seconded by Nancy Pettigrew, Airdrie Academy, the minutes of the previous AGM were accepted as a true record of that meeting. |
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| 3. | Matters Arising not covered on Agenda | ||
| 8. | Furbie
Foundation The Chairman gave details to the meeting with regard to the introduction of the Furbie Foundation. He highlighted that the Furbie Foundation was a separate company from SSBA. He reported to the meeting that the decision to withdraw SSBA services from the Furbie Foundation was initially raised with the Executive Board in October and was effected in December. It was further reported that £24,000 remained as a bad debt on the SSBA accounts. |
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| 4. | Presentation of Annual Report to AGM Alan Smith, as President elect of SSBA, gave a short presentation based on the written report circulated to members attending the meeting. Questions were raised by members on the following matters - |
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| a) | Section
2A/28 What lessons have the Executive Board learned from its involvement with Section 2A/28? |
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| (i) | To consult member School Boards before indulging in high profile activities. | ||
| (ii) | To return to helping individual School Boards with their problems and to disseminating examples of best practice. | ||
| (iii) | To concentrate on its core activities. | ||
| b) | Treasurer’s
Report The following points were raised by member School Boards as a result of a presentation by the Association’s Accountant on the accounts for the financial year 1999. |
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| (i) | Individual School Boards, as members of the Association, had been given no information about the Furbie Foundation. | ||
| (ii) | Concern was expressed about the growth of the salary bill from the 1998 accounts to the 1999 accounts. Alan Smith replied that the salary increases were related to extra work undertaken by staff in addition to the administration of the Furbie Foundation. The increase in staffing and salaries were to have been partly funded by the management fees SSBA should have received from the Furbie Foundation. With the demise of Furbie, salaries were in effect reduced with effect from 1 April 2000. This situation is to be reviewed by the new Executive Board. | ||
| (iii) | Concern was expressed at the growth in expenditure on Printing, Postage and Stationery from 1998 to 1999. The Chief Executive explained this increase to the satisfaction of members present. It was in effect an increase in postages and printing costs which would normally have fallen in the current year. | ||
| (iv) | Alan Smith accepted that member School Boards had the right to information about the Inquiry Report. This matter would be considered by the Executive Board and, allowing for employee/employer confidentiality, the findings and recommendations contained in the report would be published. | ||
| (v) | It was announced to the meeting that at the recommendation of the Chief Executive, audited accounts were to be produced for the period 1st January 2000 to 20th May 2000 in order to allow the new Executive Board to start its term of office with a current statement of the financial position of the Association. | ||
| (vi) | Alan Smith accepted a statement from the floor that the Executive Board needed a strategy for communication with member School Boards of the Association. | ||
| (vii) | Questions were asked about the £30,000 due to other creditors which appeared in the accounts for both 1998 and 1999. The Chief Executive replied that the money had been received from various donations to meet the costs of reprinting "Safe School Travel", but the necessary revision of this booklet had not been undertaken to date. The Executive Board will decide whether or not to reprint Safe School Travel thus allowing the potential debt to be transferred to a credit situation. | ||
| Ultimately, the accounts presented to the meeting were accepted with an expression of disappointment at the financial performance of the Association in 1999. | |||
| 5. | Proposed Changes to the Constitution After lengthy discussion it was unanimously agreed by the meeting to - Postpone consideration of possible modification of the Constitution until the Executive Board have carried out a review of the Association. The Executive Board were requested to call an Extraordinary General Meeting on completion of the review in order that the Association can consider: |
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| (i) | Recommendations of the review groups. | ||
| (ii) | Proposed amendments to the Constitution of the Association. | ||
| 6. | The
Future of SSBA It was reported to the meeting that the Executive Board would meet on the 2nd and 3rd of June 2000 to start work on the review of the Association. Concern was expressed that not all members of the Executive Board would be able to attend these important meetings. It was agreed that the Executive Board Secretary would brief those members of the Executive Board who could not attend as soon as possible after the meetings in order that they could keep the School Boards they represent fully informed of progress. In relation to communication it was agreed to review SSBA’s web site with a view to making it less static and developing it as a possible means of communication between School Boards. |
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| 7. | Introduction of New Executive Board
and Office Bearers The new Office Bearers and Executive Board members were introduced to the membership. |
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